An important function is the property completion. Write an email to your owner and ask him to check the existing data of his property and to add data if necessary. The caretaker of the property receives a notification as soon as the owner has made changes. The dispatch, as well as the reply, will be filed in the broker’s book.
You can define the fields that are to be queried in the property completion in the administration in the tab “Input fields” under the module Property / property management . To do this, simply place a tick in the corresponding field in the “IV” column (property completion).
Property completion out of the property
You can call up the property completion by clicking onin the detailed view of a property. The email window opens with the onOffice property completion template, but you can also choose your own template. Please review the contents before sending the property completion.
Please note that the entry in the Actions bar will only be visible if the selected property has an address record linked to it in the Owner category/box.
After the owner has followed the link, the following dialog appears:
The owner can now check the data and add to it if necessary.
In addition to completing the data, the owner can also send you files with the property completion, e.g. the energy certificate of the property. These files can be found in the “Files” tab of the property module. Image files are listed under “External”, PDF documents are listed under “Internal”. Image files, PDF files and Word files can be uploaded. Note that the image files are downsized to the default size.
Further information to the broker
Additional information can be entered in the field “Further information to the broker”. This entry will appear in the property’s agent book, as well as in the notification email sent to the property’s agent.
After the owner completes and saves the data, the property’s caretaker will receive an email notification.
Insert macro in email
With the macro “_Imo_Vervollstaendigung” you can include a link for property completion in all emails. If multiple properties are linked to the mail, the property completion link will only be inserted for the first linked property.