Basic settings of this PDF brochure

In this field you enter the name of the brochure as an attachment, e.g. with email. Special features of this field are that you can also use property macros for the output of the file name. Functional macros are macros from the property address.
Examples: _strasse,_hausnummer,_ort
This is how the file name is formed from the street, house number and location. Please note that the address release will be taken into account. If parts of the file name are not generated, check the address release on the “Marketing” tab

In the Category field you can specify what kind of brochure it is. The values available for selection are:

• Posting: can be called up from the property list. Several properties can be linked via this. You then generate a preview via the “Brochure” button.
• Brochure template: corresponds to the standard. You can find this template as usual in the property details view and the “Brochure” button.
• Brochure template with prospect: uses one or more contact link(s) or property link(s). To do this, select any prospects in the prosepct tab and then the “PDF” button (next to “agent’s log entry”, “Consultation level”, … etc.) the desired template – or analogously in the property search tab one or more properties.
• Brochure Template by Contact Supervisor : This category optimizes the bulk sending of documents (e.g., in the case of mass emails) and significantly reduces loading times. Before generating the documents, onOffice enterprise automatically checks the language and the contact supervisor for the selected contacts. The system groups the recipients according to these criteria and generates the PDF brochure exactly once for each combination.
  • Contact person: On the “Contacts” page, the entry for this category is automatically set to “Contact Supervisor” and cannot be changed manually.
  • Footer (Basic Settings for the Brochure): Here, the entry is also set to Source: Supervisor of the contact has been assigned. Custom footers can still be configured.  
  • Important Note on Macros: Do not use contact-related macros (such as _LetterSalutation) in this template, as they would be resolved incorrectly for an entire group. The system automatically prevents the template from being saved and published if it detects any invalid macros. However, macros in the “Users Assigned to the Contact”category are expressly permitted.

With “Short” or “Long” you define which images, floor plans and site plans are to be displayed. In the Files tab of a property, you can specify for each file individually whether you want todisplay “short” or “long” brochures.

This sets the color for bars, frames, separating elements. We recommend using the CI colors from the basic settings , in this case that would be the “main color”.

The basic font and its layout are set for the brochure. There are Office comparable fonts available, you can open a PDF with examples via the link “Show font examples”. An often used font is e.g. Arial, which is represented in PDFdesigner by Tex Gyre Heros.

To upload a background graphic, first click “Browse…”, then select the appropriate graphic in the following window and click “Open”. After that, the file name will appear behind the “Browse” button. Then click on “Upload” and the file appears in the basic settings of the brochure.
By clicking on “+ Continue background graphic” you can store up to 12 different background graphics. One of them can then be selected on the individual pages. The graphics should be uploaded in DIN A4 format.
You can also deposit images with individual headers and footers.

Select whether a logo should be displayed. You can upload a logo, otherwise it will be taken from your basic settings. If you are in a group, the logo is taken from the group settings of the corresponding group.
You can determine the dimensions and the position of the logo.

The individual distances to the edges can be set here. These are specified in millimeters, which can also be stored as decimal numbers for the most accurate specifications.

Here you can set the size, color and alignment of the headings.

In this area you can set the size, color and alignment of the text.

You can allow the use of the footer here. Only if the checkbox is set, the footer settings per page will be respected. The configuration of the footer is fixed here for the entire brochure.

Custom footer

Custom footer is an option where you can design your own footer. To do this, click on the text “individual footer”, it opens the lightbox shown below.
Here you have the possibility to create individual areas and fill them with targeted content and / or macros. You can define footers for different languages using the language selector at the bottom right. The language in the brochure is based on the language of the prospects.
Please note that if you use the individual footer, you have the option to specify an individual footer per page type. To do this, use the Advanced Settings of the respective page type.