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P.O. Box

onOffice enterprise has a full-fledged email client. Start your e-mail management by clicking on the e-mail icon on the left side of the module bar.


Under Identity on the left, select the mailbox you want to work with. In the identity dropdown, you can change the mailbox if you have multiple mailboxes assigned to you.

Below you will see the mail folders of this mailbox, divided into System Folders and My Folders.

In the upper content area, on the right, you can see the e-mail list, with the most important information about each e-mail. By clicking on a list entry, the preview of the selected e-mail appears below it. The selection of mails via the checkbox only applies to the selection / action selection directly below the e-mail list.

You can also move one or more selected e-mails to other folders by dragging and dropping them with the mouse.

As soon as there are more than 100 e-mails in the inbox / folder, the selection “Load another 100 e-mails” appears. You can adjust the number in the user settings .

As soon as they preview or open an email, an address and property mapping is attempted.

The Actions bar at the very bottom only affects the email currently displayed in the preview. With it, you can access important email actions such as reply, forward, etc. directly.

You can definebasic settings such as the assignment of mailboxes or forwarding in the basic settings.

Settings for the individual user such as font, format or signatures are stored in the user settings .

Color representation of the e-mails

The emails with red font and yellow background have been set a high priority / urgency by the sender. If you have blue e-mails, they have been assigned a low priority / urgency. All emails with normal status are displayed in black.

Select emails

All emails, no emails, inverted display or according to the respective status: Select the view of your e-mails according to different criteria.

E mail list action

Via “Action”, directly below the e-mail list, you can delete the opened or the selected e-mails or mark them according to certain specifications. Moving to other folders is also possible in this menu via “Move to”. A selection window with all folders of the mailbox is displayed.

Archive Inbox folder

If you receive a lot of mails and store them in your inbox, the mails will be moved from the Inbox to the Archive Inbox folder weekly, as soon as the amount exceeds 500 mails.
Please note that if you use your onOffice mailbox externally via Imap, the folder will not necessarily be displayed. With some providers, such as Outlook, the folder must be explicitly subscribed to in the settings for it to be displayed.

Refresh button

The Refresh button can be used to refresh the view of the current email folder (read status, deleted/new emails, etc.).