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PropNow – Digital quotation process
PropNow offers you the transparent and digitized version of the offer process, resulting in more satisfied customers and agents. You receive complete documentation of all activities and bids. With a few mouse clicks you set up the offer process directly from the property overview and invite the linked prospects from onOffice via email and SMS. The prospects can submit their offers via SMS-TAN method with just a few clicks and without additional registration.
- Create a transparent process for your customers – In real time, all parties involved are informed via email and SMS (anonymized on the buy side).
- As an acquisition tool, you already use PropNow in property acquisition – with a test procedure you show your customer another sales channel and that you will achieve the best price on the market.
- -> 18% price increase on average with more than 4,000 properties already sold.
- -> 50% time saving compared to the analog process.
- Complete documentation for the seller, notary, executor, etc.
- Secure bid submission via SMS-TAN procedure (like online banking).
Once you have PropNow enabled in the Marketplace (by your OnOffice administrator), as well as have a client account, you can get started.
Below we will show you in a few steps how to create a digital proposal process using PropNow:
1. With a mouse click in the property overview you open PropNow at the bottom of the screen the digital offer procedure.
By following the steps below, you will create the new quotation procedure:
After clicking, the “Create new quotation procedure” window will open automatically and you will go through the following points:
- Create title
- Non/takeover of the selected (already stored in onOffice)
documents - Consent to the user agreement as well as the data protection agreement
- “Prepare purchase offer form” incl.:
- Type of property and other data
- Other descriptions and/or deficiencies indication
- Registration broker commission
- (Notes to take note of)
- – Entry transfer date
- – Add more documents
- Preparation of the purchase offer form and completion of missing documents
- Creation of the round incl. the time period, the type of procedure and the starting price
The next step is “Start new round”:
- Selection of the type of procedure
- Duration as well as validity of the offers of the offer procedure
- Starting price
Next, “open the round” and invite the bidders:
- Manual input = short form
- CSV upload = you have your prospects in a CSV table
- onOffice Import = Interested parties linked to the property are displayed in a list and can be invited by email and SMS with one click.
In the onOffice overview of interested parties, you can select those that you have pre-qualified for the process. In addition, if you do not already have one, you can request a proof of identification or proof of financing by selecting “I” or “F”. The interested party will then conveniently photograph these documents via smartphone when preparing his bid (Note: Without completing this step, the interested party cannot submit an offer!).
Next, the interested parties receive the invitation by SMS or by email and place their bids. The interested parties add any missing data and off they go.
In the dashboard, you track the digital bidding process, and you are also kept up to date on developments via email. You have the following options here:
- View offer overview as well as download purchase offers (.pdf)
- Invite Vendor (Notice: You should not invite the seller too early, but only when activities of the interested parties are available!)
- Place or release bids for interested parties not present if the cell phone is not able to do so
- Add information in the round
After expiration, you select the buyer via the round wizard and in consultation with the seller. (Cancel second bidder or still hold in reserve in case higher bidder funding falls through)
During the whole procedure you as a broker, the bidders as well as the seller (after your invitation) will be informed in your branding in a result-oriented way. Here we pay attention to the correct distribution and number, without letting a spam behavior arise. You get a customer journey for your customer from PropNow completely in your branding/signature and they thus have the impression that the digital bidding process is hosted by you.
You want to see your logo in the emails and have personalized information sheets for your customers Or have questions about the activation and would like to have a short introduction for your team, then contact PropNow right away at: sales@propnow.com or +49 (0)30 95999251-0.
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