Master property is created once as a property for the entire complex – or a part of the complex. A part could be e.g. 10 floors in an office complex, one floor or wing of a mall, or a group of similar holiday homes.
The base property is provided with the address and all images, free texts and properties, which are the same for all units. The base property is a kind of template for the creation of the units and passes on this data to the new units.
We recommend to activate the field “Keyword” in the “Technical Specifications” of the “Multi-Object Module” in the properties. The keyword could be a project name, for example, and is passed on to newly created units.
The big advantage of this field is that it can be used, for example, in Quicksearch when searching in the ImmoNr. field. In this way, you get a result list that only includes the base property and the units of this “construction project”.
You can publish the base property in the property portals, but they treat it as a normal property. The relationship to the individual units is lost. There are special forms such as the IS24 new building project , which can be published as an “attachment”.
A property becomes a base property by checking the “Base property” option on the basic data in the “Technical data” category. This can be set at any time as long as the property is not already linked as a unit to another base property. However, the hook can only be released if the base property no longer has any units.
For easier differentiation, the property “Base property” is displayed in the property details on the left for base properties – analogous to “Unit” in units. In the base properties, the property details and the area of the navigation bar are also highlighted.
To manage the associated units, an overview list of the associated units is displayed in the basic data of the base property and the Units tab is added.
Tab Basic data
On the Basic Data tab, the category “Units” is added to a base property, analogous to the display of the base property in the units. The category “Units” contains a list of units and the possibility to add or create new units.
Category Tenant and buyer
If you have activated the categories “Buyer” and “Tenant”, you can choose whether the corresponding address data of the base property or the unit should be displayed.
The external property numbers of the units are displayed as links and open the unit by clicking on it.
You canopen the address as usual by clicking on the Edit icon. To create a work list, the displayed address records are used.
Only addresses to which you have read permission are displayed in the categories. If you do not have read access to the corresponding unit, the address is not displayed either.
If you have activated the box for owners, you can switch between the owner of the base property and the units, as with the tenant and buyer boxes.
If you want to distribute the owner from the base property to all units, click on the checkbox “Owner of units is identical” below the list of buyers. After confirmation of the message, the owners in all units will be dissolved and replaced by the owners of the base property.
This tab appears in base properties and in units. It contains lists – or a graphical overview – of all units of the base property. Via the “Options” button you can hide / show e.g. archived, sold or marketed units in the lists. Adding / creating new units is also possible. Please select the desired view Graphic / Tables top right.
Please note that the previously separate views “Table” and “Table (editable)” have been merged into “Table 1”.
There are 2 table list views, these can be configured centrally in the administration . Fields that are not visible in a unit via the field filter are grayed out. Columns that are without fields in the table are not displayed at all. Therefore, the table may look different depending on the property type / property type of the base property and unit.
The data of the units can be changed via the edit icon. After saving, the data is entered in the units and the list view is updated. You cannot change fields for which a formula has been stored .
To get an overview of the distribution of units in larger properties, you can call up the graphical view. The individual floors are displayed with the units and their most important data. Rented / sold units are highlighted in red, all others in green.
Another advantage is the overview of all agents log entries of the units in the base property. To do this, check the box “Show unit activities” in the base property in the agents log view settings. The entries of the units appear grey, entries directly stored in the base property appear black.
You need the user right to see the property / address statistics and please note that not every version of onOffice enterprise edition contains the property / address statistics.
On the tab Statistics of a base property, the statistical data of the base property and the units are displayed. It is not yet possible to display the statistical data without units. How to set up the tab Statistics you can seehere.
Filtering by units
You can also filter base properties according to their units. You can create a filter in the property list that displays only the units of a specific base property. To do this, double-click on the filter criterion Units of base property, which opens a selector in the filter area in which the base properties are displayed. If the desired base property is not yet listed, you can search for it. If you want to search for units of several base properties you have to filter several times and link these filters with Or. You can find outhow to set up a property filter here.
If you use the multi-object module and the multi-language module, you can create the base property in additional languages. If you add a language to the base property, this language is automatically created in the linked units.
ATTENTION Texts are not translated automatically.
If you link new properties to the base property, the languages of the base property are created directly in the base property. If the property already had languages which are not set in the base property, these remain in this unit, the languages of the base property are created additionally.