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Change file properties

The files of a real estate in onOffice enterprise have different properties which can be changed via the edit pen Icon für Bearbeiten or a double click on the file tile or line.
The file properties are displayed in “Edit Mode” on the right side. The selected file tile then has a red background or the line is highlighted in yellow

  • The files in a property are divided into the sub-tabs “Internal” and “External”according to visibility. Files from the “Internal” tab can only be used within onOffice enterprise, e.g. opened and read or sent as an e-mail attachment. Transmission to portals is not possible.
    For files in the sub-tab “External”, the “Publication” can still be individually controlled for the brochures and the portals.
    ATTENTION: When changing the file type, the default publishing settings are applied from the default settings for the new file type.
    The file type is always displayed below the preview in the file tiles.
  • File types: These determine, among other things, on which sub-tab the file is displayed. The grouping, for example, of images within portals, web pages or brochures also depends on the file type.
  • Document characteristic: A document characteristic can only be assigned once per property. The list of possible document characteristics must first be filled in administration . The document characteristics can be used e.g. in the process manager or to integrate images / PDF documents in brochures.
  • Filetitle , has one small exception: In the External tab, the title in the file tile is changed. The file title is displayed as a picture title on portals and in brochures.

It is also possible to change the file type for several files at once. To do this, you must activate mass processing for the desired files