Change file properties

• The files in a property are divided by visibility into the “Internal” and “External”sub-tab. Files from the “Internal” tab can only be used within onOffice enterprise, e.g. opened and read or sent as an email attachment. Transfer to portals is not possible.
  For files in the “External” sub-tab, “Publication” can still be controlled individually for the brochures and the portals.
  ATTENTION: When changing the file type, the default publishing settings from the basic settings are applied to the new file type.
  The file type is always displayed in the file tiles under the preview.
• File types: These determine, among other things, on which sub-tab the file is displayed. The grouping, for example, of the images within the portals, web pages or brochures is also based on the file type.
• Document characteristic: A document characteristic can only be assigned once per property. The list of possible document features must be filled in the administration beforehand. The document characteristic can be used, for example, in the Process Manager or to include images / PDF documents in brochures (see also Missing files in the brochure). 
• In the External tab, the file title is changed directly in the file tile. The file title is output as the image title in portals and brochures.
• You can mark an image as a cover photo by clicking the dot in the upper-left corner of the image. Alternatively, you can assign the “Cover Image” file type.

Changing the file type is also possible for several files at once, for this you need to activate the mass editing for the desired files.